Kra Pin Certificate Application and Registration Process
There is no uniform requirement for applying for and getting your KRA Pin. The requirements for individuals differ from non-individuals. Even within non-individuals, a company’s requirements are not quite the same as those for a partnership firm.
Therefore, it is essential to know the documents required before deciding to apply for your KRA Pin. Take a look at the requirements for different categories below.
Requirements for a Company
- A copy of the certificate of incorporation
- A copy of the acknowledgment receipt
- PIN certificate for at least one of the company’s directors
- The tax compliance certificate for at least one of the company’s directors
- A copy of a document listing all the shareholders or directors of the company
- Memorandum copy and Article of Association (this is not compulsory).
Requirements for a Partnership Firm
- Deed of the partnership (Optional document)
- Tax certificate of compliance for the partners (optional document)
- PIN certificate for one of the directors
- Copy of the acknowledgment receipt
Residents
- National ID card or alien card details
- Registration certificate for the business (for entrepreneurs)
- PIN details of employers’ for those who are employed
Non-Kenyan Employee (Residing in Kenya) different from a Refugee
- An introductory letter by their employer
- KRA PIN application acknowledgment receipt
- Valid passport of the applicant
- Resident permit of the applicant
- PIN of employer
- Valid tax compliance certificate for employer or representative
Non-Resident Employee or Professional in Kenya for not more than Three Months
- An introductory letter by employer
- KRA PIN application acknowledgment receipt
- Valid passport of the applicant
- Valid special pass for the applicant
- Employers PIN
- Tax compliance certificate of employer or representative
Employees of Organizations under the Immunities and Privileges Act Cap 179, e.g., the United Nations
- Original passport and valid identity card for officials of UN agencies
- An endorsement letter by the Ministry of Foreign Affairs to the KRA
- KRA PIN application acknowledgment receipt
Employees of Institutions related to Organizations under the Immunities and Privileges Act Cap 179, e.g., IFC
- Letter of introduction by the employer and their PIN
- Original passport of the applicant
- KRA PIN application acknowledgment receipt
- An endorsement letter by the Ministry of Finance
- Identity card of officials of international organizations
Diplomats (Resident in Kenya)
- Original passport and diplomatic card
- KRA PIN application acknowledgment receipt
- An endorsed copy of original passport and diplomatic card by Ministry of Foreign Affairs
- Copy of exemption stamp on the passport
Non-Resident Married to a Kenyan Citizen
- KRA PIN application acknowledgment receipt
- Original valid passport
- Original and copy of marriage certificate
- Original and copy of ID card of Kenyan citizen with their PIN
- Dependent’s pass from immigration
Non-Citizen Students or Interns
- KRA PIN application acknowledgment receipt
- Original and copy of valid student pass
- Original and copy of valid passport
- Original and copy of a letter of introduction/ admission from the academic institution
British Army Personnel
- Original passport of the applicant
- KRA PIN application acknowledgment receipt
- Copy of the memorandum of understanding between the British and Kenyan Governments
- An introductory letter by the British Peace Support team in Kenya
Refugee Residing in Kenya – Employed or in Business
- Original and copy of valid refugee ID (validity is five years)
- KRA PIN application acknowledgment receipt
- Work permit from the immigration
- Letter from the employer if employed
- Business registration certification (for business owners)
- Letter of introduction from the Department of Refugees Affairs secretariat
